Wisconsin Institute for Discovery Administration
Benefits
Campus benefits information and forms can be found at the following website:
http://www.bussvc.wisc.edu/ecbs/ecbs.html
New employees should enroll in Benefits 101 within the first 30 days of employment. This class is highly beneficial and will help you understand your benefits choices and options. Sign up here: http://www.bussvc.wisc.edu/ecbs/uw1037.html
Contact: benefits@ohr.wisc.edu
Benefits forms can be turned in to Beth Misco in 3120C.
Building Security and Access
Building Hours:
Monday- Friday - 7:00 a.m. to 10:00 p.m.
Saturday: 9:00 a.m. to 10:00 p.m.
Sunday & Holidays - Building is closed; access card is required for entry
Contact theme administrators or Beth Misco (misco@wid.wisc.edu) about building access
WisCard
You must have an activated UW photo ID (WisCard) to enter the building outside normal business hours and to reach secured areas.
To obtain a WisCard, you must have an active university appointment. WisCards can be obtained at Union South, Room 149, 8:30-5:00 M-F. To have building access added to your WisCard, please see your theme administrator.
Security
Report any suspicious persons to UW Police (9-262-2957). Do not approach the person.
Security Suggestions:
• Lock personal valuables in cupboards or file cabinets that are not easily visible.
• Do not leave the keys in the locks.
• Lock your office door if you plan to be out of your office, even for short absences.
• Lock your office when you leave for the day.
• Do not let unknown people into the secure stairwell or elevators.
• Report any suspicious activity immediately to 9-262-2957.
Building Safety
Amy Haberman at ahaberman@warf.org is the building safety manager. http://intranet.discovery.wisc.edu/Facilities/SitePages/Home.aspx
Building, Lab and Office Issues
Please call CARS at 9-263-3333 with emergency requests. Non-emergency requests can be entered online at https://physicalplant.wisc.edu/
Please see your theme administrator or if you need assistance. Please email Beth Misco at misco@wid.wisc.edu for other building, lab or office issues.
Business Cards
Please email Beth Misco at misco@wid.wisc.edu to order WID business cards.
Copy Machines
Please contact discovery IT staff at support@discovery.wisc.edu call x4911 for toner or for any repair needs.
Effort Reporting
Christine Ayers is the Effort Coordinator for WID. She can be reached at cayers@wisc.edu
Electronic Signage
Pat Pointer manages the content for the electronic signage in WID. She can be reached at plpointer@wisc.edu
e-Reimbursement (travel expenses)
Please contact Karenne Giguere (kmgiguere@wisc.edu, Room 3120E) before traveling. Karenne will also be happy to complete e-Reimbursements for any WID employees. Receipts are required for all expenses except meals, as per diem rates apply. Information on Travel and Expense Reimbursement can be found here: http://www.bussvc.wisc.edu/acct/TEWeb/reimbursement/traveler-alt/index.html
The Traveler's Policy Reference Guide can be found here: http://www.bussvc.wisc.edu/acct/TEWeb/training/policybro.pdf
Grant Management
For pre-award activities and assistance with grant submission, please see Christine Ayers in Room 2176 or email cayers@wisc.edu or call x4342.
Please note that grants should be completed two to three days before they are due to allow for university routing and approvals.
For post-award activities and expenditures on WID grants, please see Karenne Giguere in Room 3120E or email kmgiguere@wisc.edu or call x4454.
Hiring Post Docs and Graduate Students
Please email the following information to Beth Misco at misco@wid.wisc.edu:
• the student's CV or resume
• appointment start and end dates
• rate of pay, title and appointment percentage
• a brief description of the work he or she will be doing
Note: A minimum of seven days' notice is required for new appointments.
Information Technology and Telephones
Please contact discover IT staff at support@discovery.wisc.edu or x4911 for all information technology services, including establishing a discovery.wisc.edu email account.
• Click here for a Cisco IP 7945 phone reference guide.
• To call within WID, dial the last four digits of a phone number.
• To call outside WID, dial 9 and then the number
• For Long Distance Calls, Dial 9 1 and then the number
Mailing and Shipping Services
Please check with your theme administrator for information on how your theme's mail is handled.
The mailing address for WID is 330 N Orchard Street, Madison WI, 53715. Please be sure to provide your room number for any orders or other incoming mail.
Please give the Mail Room staff advance warning if you expect to be mailing large volumes of letters or packages.
Dave Stilwell can be contacted at dstilwell@warf.org or x4138.
Outgoing postage
Please place outgoing business mail in the appropriate WID mail slot in the lower level. Personal mail must have postage applied by the individual sender.
UPS
The university has a contract with UPS for shipping. Please contact Karenne Giguere at kmgiguere@wisc.edu for more information.
Maps of Campus
An interactive campus map can be found at http://maps.wisc.edu/. Printed maps are found in the Visitor Guide, available in the office supply area on the 3rd floor.
Office Supplies (general):
The supply room on the third floor in the executive office area is a combined supply station for general office supplies. MIR and WID staff can take any supplies from the area and the items are not differentiated between organizations. However, the cabinets labeled MIR and WID include supplies for those organizations’ employees only. To order additional general office supplies, please check in the supply room first to see if we have what you need already. If not, please add the item to the office supply list on the counter or email:
Elise Yafet
Student Office Assistant
Morgridge Institute for Research
608.316.4652
eyafet@morgridgeinstitute.org
Office Supplies (specialized):
For supplies for specific projects, or for supplies which are not stocked in the general supplies, please order through your theme administrator.
Parking
Please go to the UW Transportation Services website at http://www2.fpm.wisc.edu/trans/ for detailed parking and transportation information. Your home department can assist you in getting an annual individual parking permit. Karenne Giguere (kmgiguere@wisc.edu) can order day parking permits for guests with two weeks advance notice.
Additional location and parking information can be found here: http://discovery.wisc.edu/home/discovery/town-center/location-and-parking/location-and-parking-home.cmsx
Payroll
Please contact your home department for payroll questions. If you have a WID appointment, please contact Beth Misco at misco@wid.wisc.edu
Purchasing
Please see Karenne Giguere in Room 3120E or email kmgiguere@wisc.edu or call x4454 with any purchasing questions. Your theme administrator can assist with making purchases using the Pro Card if you are using WID funds; otherwise please contact your departmental administrative staff.
Room Reservations
Please see your theme administrator to reserve a room in WID. Please note that reserving rooms in the Town Center or the Teaching Labs requires a contract that should be routed to Karenne Giguere for signature.
Travel Arrangements
Please see your theme administrator or Karenne Giguere for assistance in making travel arrangements. Please note that ORBITZ is a non-compliant vendor and may not be used.
Travel Policy
Please see Karenne Giguere in 3120E with all travel policy questions.
Visitors
Your theme administrator can assist by providing temporary access cards or by requesting building access for regular visitors.
Website
Please contact Pat Pointer at plpointer@wisc.edu with any website questions or updates.
Associate Director for Partnership Programs
Jennifer Eagleton
608-316-4427jeagleton@discovery.wisc.edu
